Sport Club Guidelines

The following are required of all Sport Clubs:

1. Have a minimum of 15 student members and, at no time, allow the non-student membership of the club to exceed 25% of the total membership.
   
   
   
2. Elect or appoint Club officers, including a President, who is responsible for:
   1. Serving as official liaison between the Club and the  Recreational and  Intramural Programs Officer;
   2. Informing club officers and club members of all guidelines and requirements for acquiring, maintaining and renewing Sport Club status;
   3. Attending all Sport Club meetings called by the Recreational and Intramural Programs Officer.
   
   Club officers are responsible for assisting the President in managing the affairs of the Club, including organization, program, scheduling, reporting and finances.
   
   
3. Comply with Sport Club Guidelines as well as the policies and procedures of the School of Kinesiology and Health Science and York University.
   
   
4. Have a relevant constitution for the Sport Club when applying for York University Sport Club status. Ensure the Club's current constitution is on file with the Recreational and Intramural Programs Officer.
   
   
5. Hold election of officers annually.
   
   
6. Ensure that a current list of club members and officers (including contact information) is on file with the Recreational and Intramural Programs Officer.
   
   
7. Ensure that a copy of minutes of Club meetings are filed with the Recreational and Intramural Programs Officer.
   
   
8. Ensure all publications and promotional materials (e.g., newsletters, posters, flyers, etc.) are approved by the Recreational and Intramural Programs Officer prior to printing and circulation.
   
   
9. Request and reserve (York) facility use through the Recreational and Intramural Programs Officer (or designate). Ensure that the use of all non-York (off-campus) facilities has been approved by the Recreational and Intramural Programs Officer.
   
   
10. Meet all financial obligations incurred by the Club.
    
    
11. Submit a written year-end report, which summarizes Club activities and includes a financial statement.
    
    
12. Ensure supervision of all Club activities by qualified personnel.
    
    
13. Ensure that each participant, prior to participating in the Club's activities, has signed a waiver form in which he or she assumes risks of participating and agrees to release York University from any possible claim arising from loss or injury attributed to participation.
    
    
14. Comply with emergency response procedures of the Tait McKenzie Centre for activities held therein. For activities held on campus outside Tait McKenzie, contact Security at -33333 (416-736-5333). For activities to be held off campus, an emergency response plan must be developed by the Club and approved in advance by the Recreational and Intramural Programs Officer.
    
    
15. Ensure that accidents/injuries are appropriately documented by completing a School of Kinesiology and Health Science Incident/Accident Report form (available at Tait McKenzie Customer Service).
    
    
16. To sustain Club status:
    1. ensure that York University student club status is renewed each year, through application to the Office of Student Affairs; and
    2. apply to the Recreational and Intramural Programs Officer for renewal of York University Sport Club status.
    
    
    
    
17. All proposals/intentions of student clubs and associations to include instruction either paid or volunteer) must be disclosed to and vetted by the Recreational and Intramural Programs Officer. Non-compliance will result in immediate cancellation of existing facility bookings and suspension of further facility booking privileges.

School of Kinesiology and Health Science Policy on Recreational Instructional Activities

Recreation York holds the responsibility for all instruction in Sport Clubs and Student Association programs/activities. This is to ensure that:

1. instructors are qualified/certified;
2. instruction is being performed in an appropriate and safe environment; and
3. instructors are paid employees of York University and thereby covered by University insurance.

1. the proposed activity is in conflict eith an existing School Instructional offering;
2. the activity should be offered within School's Instructional program;
3. the activity is outside of Recreation York's mandate (re: York community) and should proceed as an external rental.